CONSTITUTION (adopted 11/16/05)

Article I - Name  

Section 1.                The name of this organization shall be the Oregon State Student Branch of the IEEE.

Article II - Purpose  

Section 2.                The purpose of this Branch shall be the dissemination of knowledge of the theory and practice of all aspects of electrical engineering, electronics, radio, allied branches of engineering or the related arts and sciences, as well as the furtherance of the professional development of the Students.

Section 3.               The organization and operation of the Branch shall be in accordance with the Constitution and Bylaws of the IEEE.  

Article III - Membership  

Section 4.                Active Members shall be enrolled students at Oregon State University or Linn Benton Community College .  

Section 5.                Associate members shall be faculty or staff interested in electrical engineering.  They shall not be eligible to vote or hold office.  

Section 6.                The membership shall consist of Student members of the IEEE.  

Section 7.                All voting participants and officers of Oregon State Student Branch of the IEEE must be currently enrolled for at least 6 credits at Oregon State University and pay student fees.  

Section 8.                Membership and/or participation shall not be denied to any student on the basis of race, color, national origin, religion, sex, gender identity, sexual orientation, age, marital status, disability, disabled veteran or veteran status.  

Article IV - Dues  

Section 9.                No dues are required to participate in the Oregon State Student Branch of the IEEE.  

Section 10.            The Executive Committee of the Branch shall have the power to levy special assessments upon endorsement by a two-thirds vote of the membership of the Branch.

Article V - Officers  

Section 11.            The officers of the Branch shall be President, Vice-President, Secretary, Treasurer, Membership, Publicity Manager, Store Manager, and Webmaster.  These officers shall perform the duties prescribed by the constitution and bylaws and by the parliamentary authority adopted by the association.  

Section 12.            A candidate must be enrolled as a Student member of the IEEE or join upon election and a member in good standing in the local Branch.  

Section 13.            New officers shall be elected by May 1^st of each year.  Election shall be by secret ballot, and the candidates receiving the most votes shall be named to their respective offices.  

Section 14.            Officers shall be elected to serve for one year. New officers will shadow the current officers until the end of the spring term. The term of office for new officers shall begin the day following the close of spring term.  

Section 15.            Vacancies in offices shall be filled by nomination and voting of a quorum of active members.  

Section 16.            Officers shall have earned at least 6 credit hours in their most recently completed term. This requirement does not apply to first-term freshmen or first-term transfer students.  

Section 17.            Officers shall be registered for at least 6 hours currently.  

Section 18.            Officers shall not be on disciplinary probation.  

Section 19.            Officers shall have a minimum cumulative GPA of 2.50 and not have been on probation for the most recently completed term prior to the term of election.  

Section 20.            A graduate student must pay student fees and meet the same requirements as an undergraduate student with the exception that full time status shall be a minimum of 6 hours with a minimum cumulative GPA of 3.00.  

Section 21.            An officer may be relieved of his status if he misses more than two (2) meetings of the Executive Committee per quarter during the academic year. Internships are not valid exceptions. Relieving an officer of his status requires a unanimous vote by the remainder of the Executive Committee. This vote shall be conducted by secret ballot.  

Article VI - Executive Committee  

Section 22.            The management of the affairs of the Branch shall be in the hands of the Executive Committee, consisting of the duly elected officers of the Branch and the Counselor appointed by the IEEE. The President of the Branch shall be the Chairman of the Executive Committee.  

Section 23.            The Executive Committee shall be the governing body of the Branch and shall transact all business it deems advisable, including the filling of vacancies in offices, authorization of expenditure, etc.  

Section 24.            The Executive Committee shall be subject to the orders of the Branch, and none of its actions shall conflict with actions taken by the Branch.  

Article VII - Officer Duties  

Section 25.            The President shall preside at all meetings of the Executive Committee and of the Branch. The President shall appoint all committees, subject to the approval of the Executive Committee, and shall assume all other executive duties not otherwise delegated.  

Section 26.            The Vice President shall perform all functions of the President in the latter’s absence or at his request. The Vice President shall be responsible for contacting company representatives to speak on campus. The Vice President shall ensure that companies pay their fees within 30 days of visiting campus.  

Section 27.            The Secretary shall keep a record of all activities of the Branch. The Secretary shall carry on all other communications necessary to the activities of the Branch. The Secretary shall maintain a record of the names of officers and members in attendance at each meeting. The Secretary shall keep minutes during each meeting and make them available to the officers within one week.  

Section 28.            The Treasurer shall receive all money and pay all debts of the Branch and IEEE Student Store authorized by the Executive Committee, and shall keep an exact account of all receipts and expenditures. The Treasurer is responsible for reserving a cash box when necessary.  

Section 29.            The Membership officer shall maintain an active email list of all the members of the Branch. The Membership officer shall also maintain an active email list of the Executive Committee. The Membership officer shall send email notices to the members of the Branch regarding upcoming events. The Membership officer is also responsible for promoting Student membership in the IEEE.  

Section 30.            The Publicity Manager shall post fliers and create posters to advertise events held by the Branch. The Publicity Manager shall remove fliers and posters within one week after the event. The Publicity Manager shall write emails promoting events and forward them to the Membership officer to send to the Branch members.  

Section 31.            The Store Manager shall monitor store inventory and order new parts as necessary. The Store Manager shall also manage student workers and train new volunteers as needed.  

Section 32.            The Webmaster shall maintain a webpage for the Branch. The webpage should contain active links and accurate information, including sections with announcements, upcoming events, meeting minutes, and current officer names and contact information. The Webmaster shall archive the webpage at least once per academic year.  

Article VIII - Meetings  

Section 33.            The Executive Committee shall hold at least one meeting per week during the academic year. All officers are required to attend these meetings.  

Section 34.            The Branch shall hold a minimum of three meeting per year that are open to all members and participants of the Branch. 

Section 35.            Special meetings may be called by the President or the Executive Committee and shall be called upon the written request of the association. The purpose of the meeting shall be stated in the notice and three days' notice shall be given except in cases of emergency.

Section 36.            Fifty-one percent (51%) or 10, whichever is fewer, of the members and participants of the Branch shall constitute a quorum.

Article IX - Activities  

Section 37.            The Branch shall hold regular business meetings with invited speakers on topics of interest at least three times per academic year.  

Section 38.            The Branch shall hold a social, academic, and/or career activity for all members and participants at least twice per academic year.

Article X - Standing Committees  

Section 39.            Committees, standing or special, shall be appointed by the President as the Branch or the Executive Committee deems necessary to carry on the work of the Branch.  

Article XI - Advisor  

Section 40.            An advisor shall be elected when the current advisor leaves. The election of an advisor shall be held in the same manner as the Branch's officers. Responsibilities shall be those assigned by Oregon State University 's Student Conduct Regulations.  

Section 41.            The advisor shall serve as a resource for the Executive Committee. The advisor shall be a member in good standing in the IEEE.  

Section 42.            An advisor may be relieved of his/her status by a unanimous vote of the remainder of the Executive Committee. This vote shall be conducted by secret ballot.  

Article XII - Parliamentary Authority  

Section 43.            The rules contained in the current edition of Roberts Rules of Order Newly Revised shall govern the association in all cases to which they are applicable and in which they are not inconsistent with the constitution, bylaws, and special rules of order the Branch may adopt.  

Article XIII - Amendments

Section 44.            The Branch is empowered to adopt Bylaws which are consistent with this Constitution.  

Section 45.            This constitution may be amended at any regular meeting of the Branch by two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting. All amendments must be approved by the Student Activities Committee.